DHCD Compliance Monitoring Checklist

The following documents and completed checklist must be electronically submitted to the FinePoint monitor PRIOR to the scheduled monitoring visit. All of the following requirements must be current at all times.

Check all funding sources that apply to project:

HOME (DHCD)	CIPF	TOD	HIF	FCF

HSF	CATNHP	HTF	CBH	AHTF

PROJECT DETAILS

Project Name
Owner Contact & Email	&
Owner Company & Address	&
Management Contact Name & Company:	&
Management Contact Phone & Email:	&

Monitoring Date
Meeting Location
Current number of vacant units
Total number of units
Unit numbers of mobility accessible units
Unit numbers of sensory accessible units

All DHCD-assisted unit tenant files must be available for review on the day of monitoring. Additionally, ALL households residing in DHCD-assisted units must be notified of a potential inspection.

Please note the following documents also must be available on the day of the monitoring upon request of the FinePoint monitor:

Tenant Selection Plan

Affirmative Fair Housing Marketing Plan

Conflict of Interest Policy

Tenant Leases

Project Waitlist

Section 504 and Reasonable Accommodation Plan

Limited English Proficiency Plan

Please contact your FinePoint Associates monitor with questions specific to your project’s monitoring visit. FinePoint Associates, LLC can also be reached at admin@finepointassociates. Monitoring checklists, rent and income limits, HOME rent approval forms and compliance tools can be found on the website FinePointAssociates.com.

REQUIRED SITE VISIT DOCUMENTATION

DOCUMENT	STATUS
Property & Liability Insurance Certificates listing DHCD as additional insured/loss payee 100 Cambridge Street, Boston, MA 02114 30-day notice	Submitted
Unit Designation Compliance Report or a compliance report including: bdrm size, tenant rent, subsidy rent, contract rent, utility allowance, household income, subsidy program designation (HOME-only projects excluded)	Submitted
Audited financial statements	Submitted
Current comparative budget report showing budget vs. actual	Submitted If NOI loss, provide explanation:
Current utility allowance schedule(s)	Date Eff: Submitted
DHCD Cash Flow Reporting Template or per unit annual cash flow net depreciation and amortization for prior TWO years	$ cash flow $ cash flow/unit Submitted If CF loss, provide explanation:
Reserve balances	Replacement: $ Operating: $ Date: Balance Sheet Submitted
Replacement reserve monthly contribution amount	$ Submitted
Reserve accounts itemized list of disbursements for past 12 months	Replacement $. Operating $ Submitted
Capital Improvement Plan or Needs Assessment if complete	Submitted
Supportive Services Plan if applicable	Submitted

HOME-assisted units: Please provide the additional monitoring items:

Current approved annual HOME Rent Schedule Approval form	Date approved: Submitted

HIF, CBH, and FCF-assisted units: Please provide the additional monitoring items:

Property & Liability Insurance Certificates Listing CEDAC as mortgagee and loss payee Evidence of 100% Full Replacement coverage Evidence of 12 months’ Rent Loss coverage 18 Tremont Street, Suite 500, Boston, MA 02108	Submitted
Cash flow form for prior two years on CEDAC’s Cash Flow Template	Submitted
HIF, CBH, FCF Compliance Affidavit	Submitted
Evidence of reporting annual compliance requirements to CEDAC, including excess cash flow if required in the Promissory Note	Date: Submitted
Supportive Services Plan and budget, required for HIF-assisted projects	$ Submitted